Our Collection of your Personal Information
The information we collect may include your personal information, such as your name, contact information, policy information, financial details and product and service selections.
In addition, we may collect information considered special category data such as details of criminal convictions and health where this is relevant to the services provided.
We collect personal information from you at different points, including but not limited to the following:
- when we correspond with you as a customer or prospective customer;
- when you visit our website;
- when you take out an insurance policy via us; and
- when you contact us for help;
We collect information from publicly available sources and third-party databases for the purposes of reducing fraud and financial crime, provided such third parties have lawful bases on which to share such personal data with us.
Where you ask us to arrange a contract of insurance where this involves providing information to us relating to children, you confirm that you are the responsible guardian of the child.
Our Use of your Personal Information
Our Company may use information that we collect about you to:
- Perform our contractual obligations to you and deliver products and services you have requested.
- Manage your customer relationship and provide you with customer support.
- Perform research and analysis about your use of, or interest in, our products or services.
- Communicate with you by e-mail, postal mail, telephone and/or mobile devices about products or services that you may hold with us, may be of interest to you either from us, or other third parties.
- Verify your eligibility to credit facilities.
- Transfer personal information to third parties for any legally permissible purpose in our sole discretion.
- Enforce our terms and conditions; and
- Insert any other processing which you pursue for your own legitimate business interests.
We do not sell personal information to third parties.
Our Disclosure of your Personal Information to Third Parties
We may share your personal information with third parties only in the ways that are described in this Privacy Statement:
- We may provide your information to insurers, intermediaries and third-party service providers that we use for the purposes of arranging and administering your insurance policy on your/our behalf;
- We may provide your information to our service providers who perform functions on our behalf such as IT services, finance providers, claims handling and other support services. Usually, our service providers sign a standard service and / or confidentiality agreement in such cases;
- We may share your data with any parent company, subsidiaries, joint ventures, other entities under a common control or third-party acquirers. We would direct these other entities will honor this Privacy Statement.
- We may allow a potential acquirer or merger partner to review our databases, although we would restrict their use and disclosure of this data during the diligence phase and direct them to treat the data confidentially.
- As required by law enforcement, regulatory bodies, government officials, or other third parties pursuant to a court order, or other legal process or requirement applicable to our Company; or when we believe, in our sole discretion, that the disclosure of personal information is necessary to prevent physical harm or financial loss, to report suspected illegal activity or to investigate violations of our agreements or Company policies; and
- Other third parties with your consent or direction to do so.
Please note that these third parties may be in other countries outside of the UK and the European Union where the laws on processing personal information may differ. We will only do so where we are satisfied that sufficient levels of protection are in place as required by applicable data protection laws.
Our Security Measures to Protect your Personal Information
Our systems have security measures in place to help protect information under our control from the risk of accidental or unlawful destruction or accidental loss, alteration or unauthorised disclosure or access.
We will retain any personal information only for as long as is necessary to fulfill the business purpose it was collected. We will also retain and use your personal information for as long as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Under data protection law, you have rights we need to make you aware of. The rights available to you depend on our reason for processing your information. You can make a request for us to:
- Provide copies of your personal information
- Rectify personal information you think is inaccurate
- Restrict or erase your personal information (in certain circumstances), and you can object to the processing of information where the process forms part of our public tasks or is in our legitimate interests, such as automated decision making or profiling
- Transfer the information you gave us to another organisation, or to you, in an accessible and machine readable format
You are not required to pay any charge for exercising your rights. We have one month to respond to you.
In some cases, where you make a request concerning your personal information we may not be required or able to carry out your request as this may result in us not being able to fulfil our legal and regulatory obligations under the lawful processing conditions in which we hold your data or because there is a minimum statutory period of time for which we have to keep your information. In such cases, we will inform you of our reasons.
International Transfers of your Personal Information
Information collected from you may, on occasion be stored and processed outside the UK in any other country in which our Company or agents maintain facilities, and by accessing our sites and using our services, you consent to any such transfer of information outside of your country.
Changes to our Privacy Statement
If you have any questions about this Privacy Statement, our practices or have any concerns, please contact our Privacy Officer at:
Address: Suite 2 Premium Inn, Altofts Lane, Castleford, West Yorkshire, WF10 5PZ
Email: [email protected]
Telephone: 01924 929070